A tracking template for managing tenant improvement allowance disbursements, construction milestones, and landlord/tenant obligations throughout a commercial build-out. This template ensures all allowance amounts are properly drawn down before expiration dates, construction is completed within required timelines, and all required approvals and documentation are obtained.
By Angel Campa, Founder · Updated March 2026
Used by project managers, construction managers, and lease administrators managing a commercial build-out on behalf of a tenant, from lease execution through space delivery and punch list completion.
Lextract automatically extracts these fields from your lease PDF — eliminating the manual data collection underlying this checklist.
In most leases, unused TI allowance is forfeited if not requested before the deadline — the landlord has no obligation to pay out unused funds. Some leases allow conversion to a rent credit, but this must be explicitly negotiated. Always track draw balances and deadlines proactively, and request extensions in writing if construction delays are affecting your draw timeline.
This depends on the lease definition of "tenant improvements." Many leases restrict TI allowance to hard construction costs (walls, flooring, electrical, plumbing) and exclude furniture, fixtures, equipment (FF&E), and moving costs. Some landlords will negotiate a "soft cost" allowance of 10-15% for permits, architect fees, and project management. Review the TI allowance definition carefully.
An overallowance is an additional landlord contribution above the base TI allowance, typically structured as an amortized loan at a specified interest rate embedded in the base rent. For example, a landlord might provide an additional $20/SF above the TI allowance, recovering that amount through a rent addition of $2.50/SF per year for 8 years. It is a financing tool, not a grant.
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