Commercial Lease Data Migration: From Spreadsheets to a PMS
How to migrate commercial lease data from Excel spreadsheets into a property management system, including data preparation, mapping, and validation.
Lextract extracts 125+ structured fields from your lease PDF and outputs data in formats ready to import into the industry's leading property management, lease accounting, and investment management platforms.
Yardi Systems
Yardi Voyager is the industry-leading property management and accounting platform used by commercial and multifamily real estate owners and managers globally.
MRI Software
MRI Software is a comprehensive real estate management platform serving commercial, residential, and investment management clients across lease administration, financial management, and facilities.
RealPage, Inc.
RealPage is a comprehensive real estate software platform serving commercial and residential property managers, offering solutions for lease management, accounting, revenue management, and analytics.
AppFolio, Inc.
AppFolio Property Manager is a cloud-based property management platform primarily serving residential and small-to-midsize commercial property managers.
RealPage, Inc.
Buildium is a property management platform targeting small-to-midsize property managers and landlords, offering lease management, accounting, maintenance, and tenant communication tools.
Visual Lease
Visual Lease is a purpose-built lease accounting and administration platform designed to help companies comply with ASC 842 and IFRS 16 lease accounting standards.
IBM
IBM TRIRIGA is an enterprise real estate and facilities management platform used by large corporate occupiers to manage their entire real estate portfolio — from lease administration and space management to facilities maintenance and energy management.
Lease Harbor
Lease Harbor is a purpose-built commercial lease management and ASC 842 compliance platform serving corporate real estate teams and lease administrators.
LeaseQuery
LeaseQuery is a purpose-built lease accounting software designed to ensure compliance with ASC 842, IFRS 16, and GASB 87 lease accounting standards.
Intuit
QuickBooks is the dominant small business accounting platform used by independent commercial landlords, small property managers, and real estate investors managing portfolios of up to 20–50 properties.
Oracle
Oracle NetSuite is a cloud-based ERP platform widely used by mid-market and enterprise companies for financial management, including lease accounting under ASC 842 and IFRS 16.
Sage
Sage Intacct is a cloud-based financial management platform widely used by mid-market companies for accounting, financial reporting, and lease management under ASC 842 and IFRS 16.
Microsoft
Microsoft Dynamics 365 Finance and Operations includes lease accounting functionality for ASC 842 and IFRS 16 compliance, used by enterprise companies that have standardized on the Microsoft ecosystem.
Altus Group
ARGUS Enterprise is the industry-standard commercial real estate valuation and cash flow modeling platform, used by institutional investors, REITs, and investment managers to underwrite acquisitions and manage asset performance.
CoStar Group
CoStar Suite is the leading commercial real estate data and analytics platform, providing market data, comparable transactions, property analytics, and portfolio management tools to brokers, owners, and investors.
CompStak
CompStak is a commercial real estate data platform providing lease comparable data, market analytics, and property intelligence.
Microsoft
Microsoft Excel is the universal spreadsheet platform used across every CRE role for lease tracking, rent roll management, CAM reconciliation, and financial modeling.
Google Sheets is the cloud-based spreadsheet platform widely used by small property managers, tenant representatives, and operations teams who need collaborative lease tracking without enterprise software overhead.
Microsoft
Microsoft SharePoint is the enterprise document management and collaboration platform used by large corporate occupiers, enterprise property managers, and institutional real estate teams to store and organize lease documents.
Google Drive is the cloud storage and document management platform used by small property managers, boutique brokerages, and CRE consultants to store executed leases, amendments, and supporting documents.
Dropbox
Dropbox is a cloud storage and file synchronization platform used by independent property managers, attorneys, and CRE service firms to store and share executed leases and related documents.
Box
Box is an enterprise cloud content management platform used by large CRE firms, corporate occupiers, and institutional investors to store, share, and collaborate on lease documents.
DocuSign
DocuSign is the leading e-signature platform used to execute commercial leases digitally.
Themis Solutions
Clio is a cloud-based practice management platform used by commercial real estate law firms to manage matters, documents, billing, and client communications.
PracticePanther
PracticePanther is a legal practice management platform used by small-to-midsize commercial real estate law firms for matter management, time tracking, document storage, and billing.
CREXi
CREXi (Commercial Real Estate Exchange) is a digital marketplace and transaction management platform for commercial real estate listings, due diligence, and deal execution.
CoStar Group
LoopNet is the largest commercial real estate listing marketplace in the US, operated by CoStar Group.
Reonomy
Reonomy is a commercial real estate data platform providing property intelligence, ownership data, and transaction history for CRE prospecting and due diligence.
Airtable
Airtable is a flexible, database-spreadsheet hybrid platform popular with tenant representatives, small operations teams, and CRE startups that need organized lease tracking without the overhead of enterprise property management software.
Notion Labs
Notion is a versatile workspace platform used by tenant representatives, small brokerage teams, and CRE consultants for knowledge management, project tracking, and lightweight lease databases.
Various
General-purpose AI tools like ChatGPT (OpenAI), Claude (Anthropic), and Google Gemini are increasingly being used by CRE professionals to assist with lease review tasks — summarizing documents, explaining unfamiliar clauses, and answering questions about specific provisions.
Various
Slack and Microsoft Teams are the dominant workplace messaging platforms used by property management teams, brokerage firms, and corporate real estate teams for day-to-day communication, project coordination, and notifications.
How to migrate commercial lease data from Excel spreadsheets into a property management system, including data preparation, mapping, and validation.
A step-by-step guide to importing commercial lease data into Yardi Voyager using structured CSV exports from lease abstraction.
A practical framework for property managers to organize and maintain accurate lease data across a multi-property commercial portfolio.
Lextract outputs 125+ structured fields in CSV, Excel, and JSON. Import into any property management or lease accounting system in minutes. Just $20 per lease.
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