Document ManagementMicrosoft

Lease Abstraction for SharePoint

By Angel Campa, Founder · Updated March 2026

About SharePoint

Microsoft SharePoint is the enterprise document management and collaboration platform used by large corporate occupiers, enterprise property managers, and institutional real estate teams to store and organize lease documents. SharePoint serves as the document repository for executed leases, amendments, correspondence, and related legal documents. While SharePoint excels at document storage, version control, and access management, it does not extract or structure the data contained within lease documents.

How Lextract Helps

Lextract provides the data extraction layer that turns SharePoint's document repository into an actionable lease database. By processing PDFs stored in SharePoint through Lextract, corporate real estate teams can extract 125+ structured fields from each document and build a complete lease database without manual abstraction. The JSON or CSV output can be imported into SharePoint lists, uploaded to Power BI, or fed into other enterprise systems connected to SharePoint.

Workflow: Extract to Import

1Identify executed lease PDFs stored in your SharePoint document library
2Download each PDF or access directly via SharePoint link, then upload to Lextract
3Process all leases through Lextract and download structured extractions for each
4Import the Lextract CSV data into a SharePoint list for searchable, sortable lease data
5Connect the SharePoint list to Power BI for portfolio-level reporting and critical date dashboards
6Store the Lextract JSON output alongside each PDF in SharePoint for downstream system integrations

Supported Export Formats

Lextract provides the following export formats compatible with SharePoint:

ExcelCSVJSON

Critical Fields for SharePoint

These are the highest-priority fields Lextract extracts for SharePoint users:

Tenant Legal Name Premises Address Commencement Date Expiration Date Base Rent Renewal Options Cam Estimate Notice Requirements

Frequently Asked Questions

How does Lextract fit into a SharePoint document management workflow?

SharePoint is designed for storing and retrieving documents — it does not read or interpret their contents. Lextract adds the extraction layer: you process leases through Lextract to get structured data, then import that data into a SharePoint list. The list becomes a searchable, filterable lease database while the original PDFs remain in the document library for reference.

Can I automate lease extraction from SharePoint using Power Automate?

A Power Automate flow can trigger when a new lease is uploaded to a SharePoint library, call the Lextract API to process it, and write the structured output back to a SharePoint list or send it to another system. This type of automation is on the Lextract product roadmap. In the current workflow, extraction requires a manual upload to the Lextract interface.