By Angel Campa, Founder · Updated March 2026 · Saves 3–6 hours per property vs. manual abstraction
Building a lease roll from a set of PDF lease documents requires extracting tenant name, premises, rent, term, and options from each document and assembling them into a single spreadsheet. Without extraction tooling, this is a days-long manual project for any property with more than a handful of tenants.
Gather all executed lease PDFs for the property, including amendments and side letters.
Upload each lease PDF to Lextract for Portfolio processing.
Lextract extracts tenant name, suite or unit, RSF, base rent, lease commencement, lease expiration, renewal options, and security deposit - the standard columns in a commercial rent roll.
Download all lease abstracts as a single Excel export with one row per tenant and standard rent roll column headers.
Review the assembled rent roll for completeness. Add calculated columns: remaining term, annualized rent, and expiration year bucket. Validate total RSF against the building RSF.
Learn about the full integration between Lextract and Microsoft Excel, including supported export formats and critical fields.
View Microsoft Excel integration →A standard commercial rent roll includes tenant name, suite/unit, rentable square feet, lease commencement, lease expiration, current base rent, rent per SF, escalation schedule, renewal options, and security deposit. Lextract extracts all of these fields.
Each executed lease produces one abstract row. For tenants with multiple suites under separate leases, each lease is processed separately and appears as a separate row that can be merged in Excel.
We ranked the best AI lease abstraction tools for 2026 by structured field coverage, confidence scoring, pricing model, export readiness, and actual CRE workflow fit.
Lease abstraction turns a commercial lease into structured, decision-ready data. Learn what a lease abstract includes, who uses it, how the process works, and when AI beats manual review.
A practical step-by-step walkthrough of the lease abstraction process - from reading the full document to populating a standardized 126-field data template. Includes a free checklist.
Upload your lease PDF and get 126 structured fields ready to import into Microsoft Excel. Just $15 per lease - no subscription required.
Start Extracting - $15/lease